Wednesday, September 10, 2003 

OnTRACK CRMP
OnTRACK CRMP New Features and Functions

This version includes minor bug fixes, the addition of new functionality, new reports and many other enhancements requested by our clients. This version is all-inclusive and contains all changes, bug fixes and new features of all previous versions for OnTRACK CMS and OnTRACK CMS Live Software as a Service (SaaS).

OnTRACK CRMP now includes current lien waivers for all 50 states and these waivers are maintained by us automatically 4 times per annum to ensure your lien waivers comply with state laws.

Dual payees are optionally available with the appropriate amounts for each payee applied to the 1099.


CryptoPack and FTPPack for Positive Pay can now be fully automated using our new crypto and secure ftp components built within OnTRACK CRMPin conjunction with the new Scheduler module. These functions include the capability to build and encrypt PositivePay files which can be sent directly to your bank without any user intervention up to once per hour. This ensures that the most recent check file is available to the tellers which can significantly minimize check fraud. The upgrade also includes PGP (Pretty Good Privacy) which will be used for other functions in the future.

ReportPack is now included at no additional charge and includes the following new built in and external reports and forms:

1. Order Summary Report: This report could be run daily and provides a quick look at the state of all your active orders including: Order Number, Date of Last Payment, Account Representative, Percent Inspected, Bank Balance, Actual Percent Disbursed, Owner Funds Remaining, Bank Funds Remaining, and Contractor Funds Remaining.

2: CitiBank MICR Check Form: This updated check form complies with most CitiBank accounts using a MICR printer. This form is user modifiable.

3. Draw Request Fax Report: Adds additional data fields to request.

4. Draw Request Fax 2 Report: Adds Original Loan Amount, Loans Funds Available After This Request and Correspondent Bank and ABA # to the Draw Request.

5. M&I Bank MICR Check Form: This updated check form complies with most Marshall & Isley accounts using a MICR printer. This form is user modifiable.

6. US Bank MICR Check Form: This updated check form complies with most US Bank accounts using a MICR printer. This form is user modifiable.

7. General Contractor Sworn Statement Report: This statement is executed by the general contractor and is user modifiable and provides language attesting to the state of a particular order, vendors paid, vendors unpaid and the state of the order at a particular point in time. This statement is typically used in conjunction with the Paid and Unpaid Journals below, sometimes called Schedule A and Schedule B. This process can be used as a Final Statement to document and subsequently close an order.

8. Owner Sworn Statement with General Contractor Report: This statement is executed by the owner with a general contractor assigned to the order and is user modifiable and provides language attesting to the state of a particular order, vendors paid, vendors unpaid and the state of the order at a particular point in time. This statement is typically used in conjunction with the Paid and Unpaid Journals below, sometimes called Schedule A and Schedule B. This process can be used as a Final Statement to document and subsequently close an order.

9. Owner Sworn Statement without General Contractor Report: This statement is executed by the owner without a general contractor assigned to the order and is user modifiable and provides language attesting to the state of a particular order, vendors paid, vendors unpaid and the state of the order at a particular point in time. This statement is typically used in conjunction with the Paid and Unpaid Journals below, sometimes called Schedule A and Schedule B. This process can be used as a Final Statement to document and subsequently close an order.

10. Over Budget Letter: Notifies a lender that a particular order is over the budget. This form is user modifiable and different text can be entered using copy and paste.

11. Draw Request Journal: Report outlining the detail of all draw requests to date.

12: Inspector Billing / Payment Report: Provides an easy method to determine recent inspection activity and can be used to support payments for building inspections.

13: Voucher Unpaid / Pending Journal: This report lists all unpaid items at a given period in time for an order.

14: Voucher Paid Journal: This reports list all paid items at a given time for an order.

15. Disbursing Agreement: This 4D Write form is end-user modifiable and pulls in the relevant order, location and contact information for a standard Disbursing Agreement to be executed at closing.

16. Owner Listing: This report will provide a detail of orders, status and description of all orders in the system associated with an owner.

Inspector Notifications: This new function will notify the inspector of record for an order to proceed with a building inspection. This process sends an email to the inspector along with all the appropriate location information. In addition, the process will add a clickable link that will provide a map to the location through Google.

Batch Receipts: This new function makes it easier to spread funds received by wire and/or check to many different orders and draw requests.

Owner Payment Function with Schedule A and B: This function provides for detailing and documenting to a lender when a payment is to be paid directly to an owner/borrower along with the supporting schedules.

Correspondent Bank: Added correspondent bank and correspondent bank ABA number to some draw request forms and system setup.

Guidance Line of Credit Tracking and Monitoring: This function provides for both an undisclosed limit and a disclosed limit of funding and alerts and reporting for all orders in which the tracking and monitoring are enabled. This will allow a bank or title company to track and report on many orders and their status for a single line of credit for a single owner and / or contractor. This process optionally can include other lines of credit which the owner and/ or contractor may have with other institutions.

Over-Disbursing Alert: Added a feature whereby in Orders>>Inspections when a line item calculated amount is greater than the actual amount, this will be displayed in red providing a simple visual clue if a line item has become over-disbursed. Please note you already can assure that any line item will never become over disbursed in the Orders>>General tab. You have options there to control over-disbursing if you so choose on an order-by-order basis.

3-Way Escrow Account Reconciliation: Added a new feature whereby external transactions can be referenced and balanced within OnTRACK and compared to the existing OnTRACK checking account balances and the actual balances from the bank statements. The external transactions can be added manually or imported and any variances will be calculated, displayed and retained. A field for notes for the transactions is also added and those notes are stored with the record.

For the web: Added a simple ToolTip for the web so that when the mouse hovers over the attached documents it will show the File Cabinetís Short Description.

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